How to Change Outlook Identity on Mac: A Step-by-Step Guide

When you're switching to a new Mac or setting up a fresh Outlook profile, changing your Outlook identity can be a daunting task. However, with this step-by-step guide, you'll learn how to export and transfer your email data from one Mac to another.

Method 1: Exporting Data Using the Archive File (.olm)

The first method involves exporting your data using an archive file (.olm). To do this:

* Go to Outlook 2016 on your Mac and click on 'File' > 'Open & Export.'

* Select 'Export to Archive File (.olm)' from the dropdown menu.

* Check the items you want to export, such as email, contacts, calendars, tasks, or notes. You can choose multiple options by holding down the Command key while selecting each item.

* Click 'Continue' to start the export process.

Once the export is complete, you'll have a .olm file that contains all your data. You can save this file to any location on your Mac or transfer it to a different machine for safekeeping.

Method 2: Manually Copying Files

If Method 1 fails or you prefer a more manual approach, you can copy the necessary files from one Mac to another using a Thunderbolt cable. Make sure to mount the drive of the old Mac onto the new Mac before copying the files.

In my experience, the Migration Assistant sometimes chokes on certain folders, such as the Outlook folder. To avoid this issue, I recommend manually copying the folder containing your email profile from the old Mac to the new Mac. This folder is located at ~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile.

Changing the Default Location of the Email Profile Folder

Microsoft has changed the default location of the email profile folder in Outlook 2016 for Mac, making it harder to find. The new location is ~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile.

Changing your Outlook identity on a Mac can be challenging, but with these two methods, you'll be able to transfer your data safely and efficiently. Remember to manually copy the Outlook folder from one Mac to another if needed, and don't forget about the changed default location of the email profile folder.

I hope this guide has been helpful in your journey to change your Outlook identity on a Mac. If you have any questions or need further assistance, feel free to ask!

How to change outlook identity mac